Did your employee show up on time?
You find out by asking around or scrolling through WhatsApp. Without a real log, there's no way to know.
Know everything happening in your shop, in real time
Your gelato shop,
fully under control.
Always.
GelatoControl brings together everything happening in your shop: time tracking, temperatures, production, hygiene and stock. One glance at your phone and you know exactly what's going on, wherever you are.
No credit card · Set up in under an hour · Support in English
Sound familiar?
Running a gelato shop without digital tools
Thousands of owners manage their business with paper, WhatsApp and memory. Until something goes wrong.
Is the display case at the right temperature?
Without digital records, no one can prove the temperatures were checked. A health inspector can fine you for that.
Unannounced health inspection
Scrambling for paperwork, calling the owner, hoping the certificates are up to date. With GelatoControl, everything is one click away.
Waste that never gets recorded
Every tub thrown out is money you can't see. Without waste data, you can't reduce it or know if the problem is getting worse.
Legal compliance
Three legal duties. One single tool.
What the law demands of your shop. What GelatoControl handles for you from day one.
Up to
£20,000+
Digital working time records
EU Directive 2003/88/EC + UK WTR 1998
What the law requires
Daily clock-in record, retention for years, accessible to inspectors and workers, tamper-proof.
Covered by GelatoControl
Clock-in from tablet or phone · Smart shift validation · Legal PDF export · Tamper-proof retention
Up to
Unlimited
HACCP and food safety records
Reg. (EC) 852/2004 + UK Food Safety Act 1990
What the law requires
Implemented HACCP, signed checklists, temperature control, allergens, traceability and cleaning.
Covered by GelatoControl
Guided checklists with digital signature · Temperatures with alerts · Cleaning schedule · Allergens · Exportable history
Up to
Business shutdown
One-step-forward / one-step-back traceability
Reg. (EC) 178/2002 art. 18
What the law requires
Identify which supplier each batch came from and where it went. Available at any inspection.
Covered by GelatoControl
AI scanning of delivery notes · Adhesive labels with batch and date · Supplier history · Instant batch lookup on alert
Indicative figures based on current regulation. Consult a legal advisor for your specific case.
What's really at stake
The two areas where you're really betting your business
Not just another software. The two engines that protect your margin and keep food-safety fines away from your door.
Real margin
−20%
in waste
Average reduction in the first 3 months by combining waste tracking + AI demand forecasting.
You finally know what each tub thrown out really costs you
Without GelatoControl: you toss tubs without logging them, you discover the problem when months of money have already walked out the door. You produce "by feel" because you don't actually know which flavour is profitable.
With GelatoControl: every waste entry is logged with cause and responsible person. The AI learns your business and tells you exactly how much to produce tomorrow of each flavour. You see real margin per product and decide with data, not intuition.
- AI demand forecasting per flavour, day and time slot
- Waste log with cause, date and responsible person
- Real-time margin per product on your phone
- Alerts when a flavour exceeds the waste % you set
Risk avoided
€600,000
maximum fine
Top-tier sanction for serious food-safety breaches under EU food safety regulations (penalty caps vary by country).
An unannounced inspection never catches you off guard
Without a clear protocol: paper folders, forgotten checklists, expired certificates. A surprise inspection and praying everything's in order. One missing signature or temperature log and the fine can land.
With GelatoControl: HACCP built in, guided step by step. Every check with digital signature and immutable timestamp. The inspector walks in, you open the tablet and show the exportable history in 60 seconds.
- Built-in HACCP protocol, guided step by step
- Digital signature + immutable timestamp on every check
- Full history exportable to PDF in one click
- 99% of our users pass their first inspection without issues
Modules
Everything you need to manage your gelato shop
Modules built specifically for the reality of the gelato industry. Nothing extra. Nothing missing.
Staff management
Time tracking, shifts and hours in real time. No WhatsApp, no spreadsheets, no calls.
- Clock in from tablet or phone
- Hours and overtime tracking
- Shift swaps with approval
- Uncovered shift alerts
Document management
Contracts, payslips and certificates always accessible and organised. No more physical folders.
- Food handler certificates
- Document expiry alerts
- Role-based access (owner, manager, employee)
- One-click PDF export
Food safety & HACCP
Daily checklists adapted to food safety regulations. Inspections with no surprises, no lost paperwork.
- Opening, production and closing checklists
- Digital sign-off by responsible person
- Exportable records for inspections
- Integrated hygiene protocols
Temperature control
Digital log of display cases, cold rooms and freezers. Instant alerts when something goes out of range.
- Manual logging from any device
- Push alerts for out-of-range readings
- 12-month history for inspections
- Overnight incident notifications
Incident management
Any employee can log an issue. You see it and act from your phone, wherever you are.
- Classification by type and severity
- Lifecycle: open → in progress → resolved
- Full history per location
Stock & inventory
Raw materials and finished product under control. Low-stock alerts before you run out.
- Raw material tracking by supplier
- Flavour stock in display and cold room
- Waste log with reason
- Minimum stock alerts
Traceability & labels
Compliance with Reg. (EC) 178/2002. AI scanning of delivery notes and printing of adhesive labels with batch and date.
- AI scanning of delivery notes (auto-extracts batch and date)
- Print adhesive labels from tablet
- History per supplier and final product
- Instant batch lookup on a food safety alert
Per-tub profitability
The only tool that measures which tub earns money and which costs you. Decide with data, not by feel.
- Real margin per tub and per flavour
- Recipe cost calculated automatically
- Detection of tubs served with excessive portions
- Owner weekly automated report
What you'll only find here
AI built for gelato
Demand forecasting trained on gelato industry data, not generic hospitality.
Per-tub profitability
Know which tub makes you money and which costs you. Unique on the market.
Adhesive labels
Print labels from tablet with batch, date and supplier. Paperless traceability.
Your data is always yours
If you leave, you take everything in standard format. No lock-in, no retention.
Health inspection
What an inspector checks when they walk into your shop
These are the exact points an inspector reviews. Each one is covered by GelatoControl.
Temperature control
Digital history of display cases, cold rooms and freezers with date, time and responsible employee.
Batch traceability
Which supplier each raw material came from and which final product it ended up in.
Cleaning and disinfection
Cleaning schedule with check signed by the responsible person. No loose paperwork.
Pest control
Log of visits from the pest control company and certificates up to date.
Food handler certificates
Valid cards for each employee with automatic alert before expiration.
HACCP records
Opening, production and closing checklists digitally signed every day.
Allergen management
Each product datasheet with its 14 declared and updated allergens.
Storage and expiry dates
Stock with expiry dates and alerts before a batch goes off.
Process
Up and running in under an hour
No technical training needed, no consultants. If you can use a smartphone, you can use GelatoControl.
Set up your shop
Add your locations, equipment and staff. Import your team in bulk or one by one. Our team is with you throughout the setup.
Your team uses it from day one
A simplified interface so any employee can clock in, log temperatures or report an incident without any training.
You control everything from your phone
Get an opening summary every morning, real-time alerts if something goes wrong, and weekly reports automatically. The information comes to you.
Real results
The numbers speak for themselves
0 días
Free trial with all features active
0h
Weekly hours saved per owner (estimated)
0%
Of users pass their first inspection without any issues
0
Average customer satisfaction rating
★★★★★"Before GelatoControl, I found out about problems the next day. Now I get a notification straight away. In August, that's worth its weight in gold."
★★★★★"I had an unannounced health inspection. I opened the tablet, showed the temperature history and the signed checklists. The inspector left satisfied in 20 minutes."
★★★★★"I have two shops and used to live between them. Now I see both at once from my phone. I can finally take a proper break in August without the business falling apart."
Calculator
How much do you save per month?
Answer 4 questions and we'll work it out. 30 seconds.
Free resource
Compliance Guide for Gelato Shop Owners
Downloadable PDF: complete checklist on digital time tracking, HACCP and traceability so you stay compliant. 18 pages, real examples.
Download free guideNo commitment. We only ask for your email to send it.
Pricing
No small print. No surprises.
Choose the plan that fits your shop. Switch or cancel whenever you like.
Monthly
Annual
2 months free
1 Scoop
The perfect start
€
29
/mes
VAT not included
Start free for 14 days
- 1 ubicación
- Hasta 3 empleados
- Personal: fichaje, turnos, vacaciones, tareas
- Control de temperaturas
- Control de limpiezas
- Gestión de incidencias
- Gestión documental Básica
- Notificaciones email 150/mes
- Lectura IA de albaranes 150/mes
- Histórico de datos 1 mes
- Gestión de mantenimiento
- Control de stock
- Control de trazabilidad
- Predicción de demanda con IA
- Informes automáticos
- Registro de alérgenos
- Soporte prioritario
- Panel multi-sede unificado
- Gestor de cuenta dedicado
Most popular
2 Scoops
Full control of your shop
€
49
/mes
VAT not included
Start free for 14 days
- 1 ubicación
- Empleados ilimitados
- Personal: fichaje, turnos, vacaciones, tareas
- Control de temperaturas
- Control de limpiezas
- Gestión de incidencias
- Gestión documental Completa
- Notificaciones email 500/mes
- Lectura IA de albaranes 500/mes
- Histórico de datos 12 meses
- Gestión de mantenimiento
- Control de stock
- Control de trazabilidad
- Predicción de demanda con IA
- Informes automáticos
- Registro de alérgenos
- Soporte prioritario Email
- Panel multi-sede unificado
- Gestor de cuenta dedicado
3 Scoops
For multi-location shops
€
79
/mes
VAT not included
Request demo
- Hasta 3 ubicaciones
- Empleados ilimitados
- Personal: fichaje, turnos, vacaciones, tareas
- Control de temperaturas
- Control de limpiezas
- Gestión de incidencias
- Gestión documental Completa + APPCC
- Notificaciones email 2000/mes
- Lectura IA de albaranes 2000/mes
- Histórico de datos 12 meses
- Gestión de mantenimiento
- Control de stock
- Control de trazabilidad
- Predicción de demanda con IA
- Informes automáticos
- Registro de alérgenos
- Soporte prioritario Email + WhatsApp
- Panel multi-sede unificado
- Gestor de cuenta dedicado
See full plan comparison
| Característica | 1 Scoop | 2 Scoops | 3 Scoops |
|---|---|---|---|
| Precio mensual (excl. VAT) | €29/mes | €49/mes | €79/mes |
| Ubicaciones | 1 | 1 | Hasta 3 |
| Empleados | Hasta 3 | Ilimitados | Ilimitados |
| Personal: fichaje, turnos, vacaciones, tareas | ✓ | ✓ | ✓ |
| Control de temperaturas | ✓ | ✓ | ✓ |
| Control de limpiezas | ✓ | ✓ | ✓ |
| Gestión de incidencias | ✓ | ✓ | ✓ |
| Gestión de mantenimiento | – | ✓ | ✓ |
| Control de stock | – | ✓ | ✓ |
| Control de trazabilidad | – | ✓ | ✓ |
| Predicción de demanda con IA | – | ✓ | ✓ |
| Gestión documental | Básica | Completa | Completa + APPCC |
| Informes automáticos | – | ✓ | ✓ |
| Registro de alérgenos | – | ✓ | ✓ |
| Notificaciones email | 150/mes | 500/mes | 2000/mes |
| Lectura IA de albaranes | 150/mes | 500/mes | 2000/mes |
| Histórico de datos | 1 mes | 12 meses | 12 meses |
| Panel multi-sede unificado | – | – | ✓ |
| Gestor de cuenta dedicado | – | – | ✓ |
| Soporte prioritario | – | Email + WhatsApp |
Add-on pack of 100 AI scans for €5 · Extended backup (30 days) for €7/month · available on any plan.
More than 3 locations? Contact us for a custom plan.
FAQ
Frequently asked questions
The questions we get asked before people start. Answered honestly.
Talk to us
We're a small team and we respond quickly. Tell us about your shop and we'll explain how GelatoControl can help.
Response within 24 hours
Request your free demo
Got it! We'll be in touch shortly.
Our team will review your request and get back to you within 24 hours to arrange your personalised demo.
GelatoControl helps you comply with
- GDPR
- UK GDPR
- HACCP
- EU WTD 2003/88
- Reg. EC 852/2004 + 178/2002
Ready to take control
of your gelato shop?
14-day free trial. No credit card. No commitments. Just you, your shop and all the information you need.
14 days free · No credit card · Support in English